The State Beach Series Run

Entry fees and details	Important event day details
Safety vests	Changing area and toilets
Bag area/ drop off	Course details
Safety briefing	Bad weather or cancellations
Weekly prize giving	Event/ race schedule
Age groups	Open and age-group series points competition
End of season prize giving	Terms and conditions and waiver
Transfers and refunds	Parking
World Ocean Racing Series Championships

The run consists of a 5km course on Takapuna Beach which varies according to tidal conditions. There is a junior 2.5km beach run open to 12 years and under. To read more on the Junior Beach Run click here.

Run entry fees and details
To take part in the Series this summer, you will need to purchase a single, five, 10 or 16-week (full season) concession pass. All credits can be used at any stage through out the 2010/2011 State Beach Series season. To encourage you to take part in multiple events, we have loaded the five, 10 and 16 week passes with discounts and incentives. The larger the concession you purchase, the larger the discount and value you will receive.
Two great reasons to purchase a 10 or 16-week concession pass are:

• You will receive a timing chip to take home and use all season long; this means you have to turn up to pre-event registration only once

Receive a discount on your entry fee and save waiting in queues be entering online here before 2.00pm each event day.

Entry fees
General pass and Under 18 pass fees are the same for the 5km beach run.

	Online	Offline
16 week pass	$112.00	$144.00
10 week pass	$  80.00	$100.00
5 week pass	$  45.00	$  55.00
1 week pass	$  10.50	$  12.50

Important event day details
Registration time: 5:00pm – 6:00pm
Registration venue: Takapuna Boating Club
Details: New comers please make your way to the ‘new entrants’ table
Pre-registered competitors can either make their way to the ‘pre-registered table’ or if you have 16 or 10 credits you can take your timing chip home with you to avoid the registration queues and just turn up in time for the safety briefing at 6:05pm.
Run out of credits? Make your way to the ‘top ups line’ or top up online.
Discounted online entries close at 2.00pm each event day
Events start simultaneously at 6.15pm

Run safety vests and bibs
To ensure a safe and enjoyable event all run participants must wear an official beach series safety vest which can be purchased with your online entry or at registration. Vest are a one off cost of $10 each. Please remember: You can wear your Beach Series vest from previous seasons.

 Run safety briefing
It is compulsory for all participants to be present for the safety briefing on the reserve at 6:05pm. The ‘First Call’ sound will be played over the load speaker, at this time all participants must make their way to the reserve.

 Changing area and toilets
There are men’s and women’s changing rooms and toilets on the outside of the bottom level of the boat club. There are also additional toilets in the registration floor of the Boat Club.

Bag area/drop off
There will be a barriered area for any participant bags to be placed while you are swimming. Bags are left here at your own risk and this is an all care no responsibility service.
All participants then make their way down to the finish area on the reserve, walk over the timing mat (blue mats) to ensure your chip is registered and working. (The chip will beep as you walk over)

Parking

• Tournament car park - The Strand, Takapuna. Off-peak parking rates now apply from 5.00pm on Tuesday evenings
• Bruce Mason car park - Killarney Street, Takapuna
• Shore City car park - Anzac Street, Takapuna
• Council parking behind Takapuna Boating Club
• Street parking surrounding The Strand, Takapuna

Run course details
The run section is 5km in length and will take a runner from the boat club to the southern end of the beach, past the crowd back to the northern end (boat ramp), back to the southern end and then back to the northern end one last last time before returning to base. The run is 4 laps of Takapuna Beach.

On nights where we encounter a high tides the run course will be altered but will remain on the beach and reserve for a distance of 5km.

Please watch out for the pedestrians, beach goers, rocks and uneven surfaces while running.

5km low tide course map












Click here to see a larger view


5km high tide course map











Click here to see a larger view


Bad weather or cancellations
In the event of extremely bad weather or ocean conditions, an event may be cancelled. On days where weather could be deemed extreme, please continually check the website for updates. A decision to call off the event will be made no later than 2.00pm on event day.

Weekly Prize giving
The State prize giving takes place immediately after the event every Tuesday night at Takapuna Boating Club. Winners must be present to collect their prizes. Enjoy a drink and chat with fellow competitors before the prize giving begins at 7.15pm.

Overall prizes
TBC

Age groups prizes
Every age-group category in the Beach Run will be recognised randomly at least once throughout the 16-week event series. Overall winners in that particular week are not eligible for age-group prizes. Please listen out at the briefing to see if you are the lucky age group.

Spot Prizes
If you're competing for the fun of it and don't think you will win a overall or age group prize don’t worry, we have a range of spot prizes after every race in the series for you to be into win. Stick around after the race for the prize giving. Spot prize tickets are given to participants as you enter the Boat Club.
Please note: all winners must be present to accept prizes.

Age groups
Male and Female age groups are as follows. Ages are determined by your age on 1st January 2011.
Under 13, 13-15, 16-19, 20-29, 30-39, 40-49, 50-59, 60+ 

Open and age-group series points competition
Each time you take part in the State Beach Series, your finish time is assigned a points score. The more events you take part in, the more points you get. At the end of the season, your best ten event scores are added together to give you a season total. To be eligible for the open and age-group points competition, you must compete in any 10 of the 16 events in the season. Your age category for individual events and the series competition is determined by your age as at 1 January 2011.

The times for the first place male and female each week will be awarded 100 points, and then competitors that arrive after the winner will be awarded fewer points based on their times relative to the winner’s time. This is a familiar concept – 100% is tops and those who aren’t the best get less.
To win or place in your age group, you will need to have the highest number of points in your particular age category over the season. Again, your best ten races will be counted. Competitors that achieve a top 5 placing in the open category will not be eligible to win age group prizes. (It's just fairer that way!)

Point’s calculation explained points-calculation.pdf

Open categories and prizes
Medals and prizes will be awarded to the 1st to 5th overall place-getters in the Ski Paddle at the end of season party and prize giving. The prizes for both males and female winners are as follows:

TBC

End of series prize giving
The season's awards night will be held at (Venue TBC). 30 March 2010 starting at 6:00pm.  Attend in be into win major spot prizes and other great prizes from our series sponsors! Every overall or age-group winner will need to be there to collect their medal and prize.

Terms and Conditions and Waiver

1. I acknowledge that State Beach Series involves the real risk of serious injury or even death from various causes including overexertion, heart attack, equipment failure, dehydration, hypothermia or accidents with other competitors
2. I understand that I must not compete in this event unless I have trained appropriately and my physical condition has been verified by a medical practitioner and I confidently believe that I am sufficiently fit and healthy to compete in this event 
3. By competing, I accept all risks necessarily flowing from my participation which could result in loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims demands and proceedings arising out of my participation and I hereby indemnify them against all liability (including liability for their negligence and/or recklessness and the negligence and/or recklessness of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall extend to and include Quantum Events Limited and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the event, the owners, licensees and occupiers of land upon which the event or any part of it is conducted, any statutory body or local authority having control over any land upon which the event or any part of it is conducted or which is involved directly or indirectly with the event in any manner whatsoever and promoters, sponsors and event organisers. This release and indemnity continues forever and binds my heirs, executors, personal representative and assigns 
4. I consent to receiving any medical treatment that the event organisers think desirable during or after the event 
5. I acknowledge that safety precautions undertaken by organisers (such as course supervision, race safety briefing) are a service to me and other competitors but are not a guarantee of safety. I accept that I have an important responsibility to carefully read and listen to all safety briefings and to immediately seek clarification on anything which is not entirely clear to me 
6. I consent to the event organisers using my name, image and likeness before, during or after the event for event promotional purposes, broadcasting or reporting purposes in any media 
7. I understand that I am fully responsible for the security of my personal possessions at the event. I accept the organizers will take all care but no responsibility for damage to or loss of my possessions 
8. I accept my registration is not transferable to other people and is non-refundable. If the event is cancelled, my registration fee is also non-refundable 
9. I agree to my name and contact details being included on the event database of my chosen event(s). These maybe used for promotional purposes by event stakeholders. You may unsubscribe from this at any time 
10. I agree to abide by all race rules and directions issued by the event organiser 
11. I acknowledge that by reason of circumstances beyond the control of the event directors, it may become necessary or desirable to change the format of the event, and if that occurs, I consent to the changes and I agree that each and every of the conditions herein set out shall apply to that changed event 
12. If the event is cancelled due to poor weather, rough seas or any other condition beyond the control of the organisers, I understand that my entry fee will not be refunded 
13. I agree to abide by the event organisers’ Refund and Transfer Policy 
14. I hereby certify that I am 16 years of age or older. (See below for younger competitors) 
15. If I am younger than 16 years of age I will have these terms and conditions viewed and signed by my legal guardian (on postal entries) or agreed (through the online entry process) which will in effect give consent for me to compete this event. Children under the age of 16 wanting to compete this event should have a high level of ability and fitness in their chosen discipline. Parental guidance is required 
16. I accept that I must wear an electronic timing chip to compete in this event. It is my responsibility to ensure this is secured to my ankle before my race. If I do not return the chip after I finish my race I accept that I will be charged $30 for its replacement.

Transfers/ refunds/ payments
Entry fees are non-refundable.
All prices on the website are processed in NZ$
Left over credits are non-transferable to the following season. If you wish to transfer credits to another participant during the current season please contact info@beachseries.co.nz or speak to one of the volunteers at registration.