Important event day details
Registration time: 5:00pm – 6:00pm
Registration venue: Takapuna Boating Club
Details: New comers please make your way to the ‘new entrants’ table
Pre-registered competitors can either make their way to the ‘pre-registered table’ or if you have 16 or 10 credits you can take your timing chip home with you to avoid the registration queues and just turn up in time for the safety briefing at 6:05pm.
Run out of credits? Make your way to the ‘top ups line’ or top up online.
Discounted online entries close at 2.00pm each event day
Events start simultaneously at 6.15pm
Default discipline
If you purchase a General or Under-18 concession pass you must select a default discipline in which you will regularly compete. You are then welcome to change discipline week by week but, when you do, you must alert officials of this change at the pre-event registration from 5.00pm - 6.00pm. For example, you may want to change from the ocean swim event to the beach run.
Swim safety caps
To ensure a safe and enjoyable event all competitors must purchase and wear a n official beach series swim. You can do this when you enter on-line or at race registration. The swim caps are $5 each. This is a one off small cost for your safety. Please remember: You can wear your Beach Series swim cap from previous seasons.
We encourage swimmers to wear wetsuits for the ocean swims, wetsuits provide you with extra warmth and buoyancy in the sea. Flippers are not permitted.
Safety briefing
It is compulsory for all participants to be present for the safety briefing on the reserve at 6:05pm. The ‘First Call’ sound will be played over the load speaker, at this time all participants must make their way to the reserve.
Changing area and toilets
There are men’s and women’s changing rooms and toilets on the outside of the bottom level of the boat club. There are also additional toilets in the registration floor of the Boat Club.
Bag area/drop off
There will be a barriered area for any participant bags to be placed while you are swimming. Bags are left here at your own risk and this is an all care no responsibility service. All participants then make their way down to the finish area on the reserve, walk over the timing mat (blue mats) to ensure your chip is registered and working. (The chip will beep as you walk over)
Parking
- Tournament car park - The Strand, Takapuna. Off-peak parking rates now apply from 5.00pm on Tuesday evenings
- Bruce Mason car park - Killarney Street, Takapuna
- Shore City car park - Anzac Street, Takapuna
- Council parking behind Takapuna Boating Club
- Street parking surrounding The Strand, Takapuna
Swim course details
Bad weather and cancellations
In the event of extremely bad weather or ocean conditions, an event may be cancelled. On days where weather could be deemed extreme, please continually check the website for updates. A decision to call off the event will be made no later than 2.00pm on event day.
Weekly Prize giving
The State prize giving takes place immediately after the event every Tuesday night at Takapuna Boating Club. Winners must be present to collect their prizes. Enjoy a drink and chat with fellow competitors before the prize giving begins at 7.15pm.
Overall prizes
Every week the 1st, 2nd and 3rd overall male and female place-getters will receive prizes. These are:
TBC
Age groups prizes
Every age-group category in the Ocean Swim will be recognised randomly at least once throughout the 16-week event series. Overall winners in that particular week are not eligible for age-group prizes. Please listen out at the briefing to see if you are the lucky age group.
Spot Prizes
If you're competing for the fun of it and don't think you will win a overall or age group prize don’t worry, we have a range of spot prizes after every race in the series for you to be into win. Stick around after the race for the prize giving. Spot prize tickets are given to participants as you enter the Boat Club.
Please note: all winners must be present to accept prizes.
Race schedule
| Thursday 28 October 2010 |
Sign up party (venue tbc) |
6 - 9pm |
|
| Event 1 |
2 November 2010 |
1000m |
Registration 4:30 - 6:00pm, race start 6:15pm |
| Event 2 |
9 November 2010
|
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 3 |
16 November 2010
|
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 4 |
23 November 2010
|
1500m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 5 |
30 November 2010
|
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 6 |
7 December 2010
|
1500m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 7 |
14 December 2010
|
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 8 |
21 December 2010
|
1500m |
Registration 5:00 - 6:00pm, race start 6:15pm |
|
Christmas Break
|
| Event 9 |
25 January 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 10 |
1 February 2011 |
1500m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 11 |
8 February 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 12 |
15 February 2011 |
1500m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 13 |
22 February 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 14 |
1 March 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 15 |
8 March 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Event 16 |
15 March 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Charity Race |
22 March 2011 |
1000m |
Registration 5:00 - 6:00pm, race start 6:15pm |
| Prize giving |
30 March 2011 |
|
TBC
|
Age groups
Male and Female age groups are as follows. Ages are determined by your age on 1st January 2011.
Under 13, 13-15, 16-19, 20-29, 30-39, 40-49, 50-59, 60+
Open and age-group series points competition
Each time you take part in the State Beach Series, your finish time is assigned a points score. The more events you take part in, the more points you get. At the end of the season, your best ten event scores are added together to give you a season total. To be eligible for the open and age-group points competition, you must compete in any 10 of the 16 events in the season. Your age category for individual events and the series competition is determined by your age as at 1 January 2011.
The times for the first place male and female each week will be awarded 100 points, and then competitors that arrive after the winner will be awarded fewer points based on their times relative to the winner’s time. This is a familiar concept – 100% is tops and those who aren’t the best get less.
To win or place in your age group, you will need to have the highest number of points in your particular age category over the season. Again, your best ten races will be counted. Competitors that achieve a top 5 placing in the open category will not be eligible to win age group prizes. (It's just fairer that way!)
Open categories and prizes
Medals and prizes will be awarded to the 1st to 5th overall place-getters in the Ocean Swim at the end of season party and prize giving. The prizes for both males and female winners are as follows:
TBC
Point’s calculation explained points-calculation.pdf
End of series prize giving
The season's awards night will be held at (Venue TBC). It will be held on the 31st March 2011 starting at 6:00pm. Attend in be into win major spot prizes and other great prizes from our series sponsors! Every overall or age-group winner will need to be there to collect their medal and prize.
Terms and Conditions and Waiver
- I acknowledge that State Beach Series involves the real risk of serious injury or even death from various causes including overexertion, heart attack, equipment failure, dehydration, hypothermia or accidents with other competitors
- I understand that I must not compete in this event unless I have trained appropriately and my physical condition has been verified by a medical practitioner and I confidently believe that I am sufficiently fit and healthy to compete in this event
- By competing, I accept all risks necessarily flowing from my participation which could result in loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims demands and proceedings arising out of my participation and I hereby indemnify them against all liability (including liability for their negligence and/or recklessness and the negligence and/or recklessness of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall extend to and include Quantum Events Limited and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the event, the owners, licensees and occupiers of land upon which the event or any part of it is conducted, any statutory body or local authority having control over any land upon which the event or any part of it is conducted or which is involved directly or indirectly with the event in any manner whatsoever and promoters, sponsors and event organisers. This release and indemnity continues forever and binds my heirs, executors, personal representative and assigns
- I consent to receiving any medical treatment that the event organisers think desirable during or after the event
- I acknowledge that safety precautions undertaken by organisers (such as course supervision, race safety briefing) are a service to me and other competitors but are not a guarantee of safety. I accept that I have an important responsibility to carefully read and listen to all safety briefings and to immediately seek clarification on anything which is not entirely clear to me
- I consent to the event organisers using my name, image and likeness before, during or after the event for event promotional purposes, broadcasting or reporting purposes in any media
- I understand that I am fully responsible for the security of my personal possessions at the event. I accept the organizers will take all care but no responsibility for damage to or loss of my possessions
- I accept my registration is not transferable to other people and is non-refundable. If the event is cancelled, my registration fee is also non-refundable
- I agree to my name and contact details being included on the event database of my chosen event(s). These maybe used for promotional purposes by event stakeholders. You may unsubscribe from this at any time
- I agree to abide by all race rules and directions issued by the event organiser
- I acknowledge that by reason of circumstances beyond the control of the event directors, it may become necessary or desirable to change the format of the event, and if that occurs, I consent to the changes and I agree that each and every of the conditions herein set out shall apply to that changed event
- If the event is cancelled due to poor weather, rough seas or any other condition beyond the control of the organisers, I understand that my entry fee will not be refunded
- I agree to abide by the event organisers’ Refund and Transfer Policy
- I hereby certify that I am 16 years of age or older. (See below for younger competitors)
- If I am younger than 16 years of age I will have these terms and conditions viewed and signed by my legal guardian (on postal entries) or agreed (through the online entry process) which will in effect give consent for me to compete this event. Children under the age of 16 wanting to compete this event should have a high level of ability and fitness in their chosen discipline. Parental guidance is required
- I accept that I must wear an electronic timing chip to compete in this event. It is my responsibility to ensure this is secured to my ankle before my race. If I do not return the chip after I finish my race I accept that I will be charged $30 for its replacement.
Transfers/ refunds/ payments
Entry fees are non-refundable.
All payments and prices on the website are processed in NZ Dollars.
Left over credits are non-transferable to the following season. If you wish to transfer credits to another participant during the current season please contact info@beachseries.co.nz or speak to one of the volunteers at registration
World Ocean Racing Series Championships
We are proud to announce that the overall male and female winners of the Ocean Swim will this season win return flights and accommodation to attend the inaugural World Ocean Racing Series Championships taking place on 3 April 2010 on Hobie Beach, Nelson Mandela Bay, South Africa.
The event is open to all North Shore City Beach Series participants so if you would like to join the six winners please visit http://www.oceanracingseries.com/ for more information.
Travel packages for this event can be booked through Jeremy Shanahan at United Travel Takapuna by phone 09 917 2974 begin_of_the_skype_highlighting 09 917 2974 end_of_the_skype_highlighting or emailing jeremy@utdtakapuna.co.nz
